How we work
How we work.
The steps are the same every time, the review is documented, and the boundary between our work and your CPA's is stated plainly. Here's the process, start to finish.
Quick answer
Reviewed before delivery means every engagement passes the same documented six-step check before you see it: each account reconciled to its statement, odd items checked one by one, a schedule behind every balance, the three reports tied together, and a delivery check against the scope. If an item can't be resolved, it's listed in writing.
From first contact onward
Four steps, and nothing is owed until the scope is on paper.
Every engagement — a cleanup, a catch-up, monthly bookkeeping, or a combination — starts the same way.
A free review
You reach out; we go through your QuickBooks file or books and say plainly what they need, at no charge and with no obligation. Start a free review →
A written, fixed-fee scope
If we're a fit, you receive a written scope with one fixed fee (flat monthly, one-time, or both) before any work begins. Nothing is owed and nothing is promised until this is signed. See how pricing works →
The work
Source documents captured securely, every transaction categorized, every account reconciled to source. For a bookkeeping cleanup project or a catch-up of missed months this is a one-time rebuild; for monthly bookkeeping it repeats on a fixed cadence.
Delivery
Nothing reaches you or your CPA until it has been through the documented review described below.
What our review means
The review, defined once, in full.
Every engagement is reviewed before delivery. That's not a slogan; it's a specific, documented step each engagement passes before the work leaves our hands:
Before delivery we run a documented review: every bank and card account tied to its statement, balance-sheet accounts supported, open items listed in writing.
Concretely: every bank and credit-card account is reconciled and tied to its statement balance, every balance-sheet account (loans, undeposited funds, payroll liabilities, and the rest) is supported by a schedule that explains its number, and anything left open or unresolved — a transaction we couldn't categorize with confidence, a discrepancy that needs your input — is written down and given to you, not buried. This is the one page that spells the review out in full; other pages on this site link back here instead of repeating it.
The six steps, in the order they run:
- Source reconciliation. Every bank, card and loan account in scope is reconciled to its own statement for each period, and the reconciliation report is saved with the work.
- Exception review. Transactions that don't fit the pattern are pulled out and looked at one by one rather than accepted because a bank feed posted them.
- Balance-sheet support. Each balance-sheet account has a statement or schedule that explains its number, not only the bank and card accounts.
- Statement tie-out. The profit and loss, balance sheet and cash movement are read against each other, so the three reports tell the same story.
- Written open items. Anything unresolved is written down and given to the client rather than parked in a suspense account.
- Delivery check. A final pass before anything is sent: the work matches the written scope and the finished period is protected.
The review as a printable checklist, with every check under each step, or the same checklist as a PDF.
Security in practice
How access to your accounts is actually handled.
Multi-factor authentication
Multi-factor authentication on each login we hold for your books: the QuickBooks file, bank and card portals, and payroll.
Least-privilege access
We ask for the level of access a task actually needs — accountant-level access to your QuickBooks file, view access to statements — not broader admin rights than the work requires.
No shared logins
Each person who touches your file has their own credentials. No shared passwords, no credentials emailed around.
What we don't do
Where our work stops: tax returns, tax advice and audits.
Everholt & Co. is not a CPA firm. We don't file income-tax returns, we don't give tax advice, and we don't perform audits or attestation engagements — those require a licensed CPA. We coordinate with your own CPA instead: we own the books and the monthly close, and hand them clean, reconciled records to file from. Full detail on the boundary is on the disclaimer page.
When you reach out
A reply within one business day.
Whether you call, email, or submit a form, we reply within one business day. You get a straight answer with no obligation attached, including "we're not the right fit" when that's the honest one. Reach out →
No pressure
See how it would run on your books.
Start with a free books review or request a call. We'll go through your books and give you a straight answer on whether we're a fit.